We use cookies to provide you with a better experience. By continuing to browse the site you are agreeing to our use of cookies in accordance with our Cookie Policy. In addition, the California Consumer Privacy Act ("CCPA") provides certain rights with respect to your personal information. Please click here for more information.
  • About
    • Why Choose ePublishing
    • Our Partners
    • Jobs @ ePublishing
  • Platform
    • What Is An EPS?
    • Open-source Myth vs Reality
    • Key Features
    • Content Management
    • Community
    • eCommerce
    • Fulfillment Integration Features
    • Workflow
    • Audience Management + Fulfillment Integration
    • Site Search
    • Knowledge Base
  • Blog
    • Our News
    • The ePublishing Blog
  • API
  • Contact
  • Demo
Your browser does not support the video tag. We recommend you upgrade your browser. Your browser does not support the video tag. We recommend you upgrade your browser.

The ePublishing Blog

Home » Blogs » The ePublishing Blog » 6 Signs That You Need to Improve Your Editorial Workflow

The ePublishing Blog
The ePublishing Blog RSS FeedRSS

6 Signs That You Need to Improve Your Editorial Workflow

February 16, 2015
KEYWORDS content editing editorial efficiencies improve workflow

Blog Topics

Audience Behavior

Content Marketing

Content Syndication

Targeted Marketing

As a digital publisher, you might be thinking, “Well of course I need to improve editorial processes, I always need to improve efficiencies.” But, knowing that you need to improve efficiencies and knowing what you need to do to accomplish that are two different things. You can’t make comprehensive improvements without knowing where improvements can be made. Hence, it’s important to regularly assess your workflow. When you do, involve everyone involved in your workflow process, because they will likely reveal the signs of what needs improvement and perhaps even shed light on how to make those improvements:

  1. There is still a lot of paper on the move. Are staff members still shuttling paper back and forth? By now, your staff should be functioning on a content management system that includes internal email communication and record keeping. If your paper shredders and file cabinets aren’t getting dusty, that’s a sign that there is still too much paper on the move.
  2. Your staff is short on patience. Are you seeing frustrated faces or finger tapping while writers and editors stare at their computer screens? Are people waiting for documents to upload or suffering from frequent screen freezes in the midst of document editing? Online publishing requires a wealth of patience in a fast-paced world. Make sure your staff doesn’t squander that patience on inefficiencies.
  3. Your visual content is an afterthought. Multimedia aspects of publishing used to be left to the layout person. But, no more. All of your staff should be skilled enough to insert images and video into content. Of course, it is up to your designer and developer to make sure that content presents effectively—but your staff should be thinking about how the visual content complements text.
  4. The editorial staff is not talking to other departments. A successful digital-first strategy requires that your staff be collaborative in nature. Editors, writers, IT, sales and marketing staff must all work together to execute a content strategy that results in increased readership and greater engagement. You must make this as easy as possible—which means they must be able to access shared documents and actively comment or engage in discussion, regardless of whether they are in the same room or in another state.
  5. The latest version is MIA. You are likely producing more content than ever, and there are probably more hands on it than there once were. Your handle on version control is a great indication of workflow efficiencies. Are people accessing and editing content in the right order at the right time? Can they automatically access the most recent version, while still being able to find previous versions for reference?
  6. You can’t tell when a task is complete. Workflow is about getting things done. You may have dialed in who needs to do what, when, but how do you know when tasks are actually complete? Does your review process include milestones that foster accountability and quality? If so, how easy is it for staff to mark a task complete? Is it as simple as checking a box, so you don’t have to chase down the result?

These are just a few signs that you need to update your efficiencies—start here and you’ll likely find a few more. 

Best Practices / Content Management / Editorial Strategy / Multimedia / Technology / Editorial Workflow / Digital First / SaaS CMS / Software as a Service (SaaS) / Redesigning Your Website / Increasing Revenue

Drive Revenue. Improve Productivity. Increase Engagement.

Exceptional software, proven processes, deep expertise and untiring customer service make it easy to switch, take control and make more money.

REQUEST A DEMO

Get Started

Sales & Information

We'd like to learn more about your business to tailor a solution to meet your goals.

Please call 312-768-6819 or contact us, and get what you want from a partner who cares – more revenue, better technology, improved workflow and lower costs.

No pressure, just results.

Get Ahead

Consult & Customize

Have a custom feature request, an idea to talk through, or would like a bit more training to get the most out of your ePublishing software? The best SaaS CMS is engineered to be flexible.

Please contact your ePublishing Project Manager directly or through our online project management system.

Get Help

24x7 Service & Support

ePublishing is obsessive about service – and we are always here to take care of you.

If you need immediate help or technical assistance – any time day or night – please visit our online support portal and a support specialist will get back to you within 15 minutes.

312-768-6800 Copyright 2021 ePublishing, Inc. All rights reserved. See A Demo
  • Privacy Policy
  • Contact Us